MediaPulse Personnel Management

MediaPulse Personnel Management

Quickly set working hours, assign tasks, communicate schedules and record actualized time

Managing personnel is more complicated than ever. Remote working is essential and understanding where your team is or needs to be, providing timely information and understanding costs, is a challenge for every facility no matter the size.

MediaPulse now offers a set of tools to give you the flexibility to schedule your staff, whether permanent or freelance easily and confidently.

Created to encompass the logistics of personal, company and country specific rules and regulations regarding working time and compensation, our Personnel Management module includes a powerful, configurable engine used to configure and execute rules and manage all aspects of your personnel scheduling needs.

Benefits and Features

• Manages resource availability, days off and bookings in a single system
• Resource maintenance manages contact information and details as well as set-up rosters
• Record resource specific qualifications to ensure the right person is on the right job
• Conflict checking eliminates double booking
• Actualization functionality captures budgeted hours to hours worked
• Entitlements quickly and visually identify each resource’s balance of entitlement days for time off or sick days
• Personnel rules and alerts configure your specific set of rules and alerts
• Payroll easily exports the necessary payroll information
• The view of upcoming schedules and timecard information input are performed on any mobile device
• GDPR compliant

Scheduling Personnel

Confidently schedule your team, knowing the terms of labor resources or statutory agreements are not breached.

Personnel Management works in tandem with the scheduling module to assist schedulers in identifying any potentially irregular situation. During the scheduling of a person onto a shift or roster, the system will validate the resource’s predefined rules and in the event of a conflict or violation, a clear messages is displayed to the scheduler and appropriate users.

Rosters and Shifts

Created by schedulers to quickly see the available personnel for a period, rosters and shifts provide details on each resource’s availability status. Easily view and establish new schedule patterns and time-off events for personnel.

Scheduling information can appear on the Schedule Book and is loaded to the individuals time-card.

Entitlements

Time off for personnel is easy to manage and record with the entitlements feature. Users can easily track vacation, sick or other types of time off. This information is visible to users in a variety of ways

Personnel Crewing

Plan, manage and oversee crewing logistics from travel, transportation to any required accommodation for major productions or events. Easily establish positions and required staff by loading in established templates or create a custom template from a similar event.

Exchange Scheduling Interface

Integration to MS Exchange Server allows MediaPulse to create, update, and delete Outlook appointments. Outlook meeting appointments can be ‘accepted’ or ‘declined’ and update the status of the booking and position in MediaPulse.

Payroll Rules

The payroll rules engine is responsible for monitoring the working hours of the resources to calculate simple and complex pay rates including bonuses and shift premium payments.  MediaPulse ensures that everyone with appropriate access can view this information.

Payroll Export

MediaPulse analyzes an employee’s working times based upon the designated rule set or contract and creates payroll transactions as required by a payroll system. This export can be done via reports or APIs.

Personnel Rules

Configurable to support a variety of labor rules to allow for company, contract and/or country specific requirements.

Ø  Working Hours Rule manages the requirement where minimum and maximum hours are designated for a given time period.

Ø  Maximum Working Days Rule manages the requirement where time off is required when consecutive days worked has exceeded the maximum.

Ø  Mandatory Minimum Rest Period Rule manages the requirement where specified duration of time off must be met prior to returning to work. For example, a ‘short turnaround’ warning.

Ø  Scheduled Day Off Rule manages the requirement to have one or more scheduled days off between work assignments.

Counters

Easily keep track of your resources’ entitlements and contract payroll rules.

The entitlement counter displays for each resource with a summary of what has been taken or is left to take. The counters are displayed in the schedule book as a grid and in the resource.

Similarly, the payroll rules engine is responsible for monitoring the working hours of the resources to calculate bonuses or premiums, as well as providing scheduling alerts and labor counters.

Time Card

Supports payroll with the ability to track the time a user spends on activities performed during a workday. Users enter times or actualize hours which are loaded from orders. They can have the option of adding a note for each activity describing the details of the action. Hours and activities are linked to orders.

Managers define activities to categorize and approve the work performed to standardize reporting.

MediaPulse Tiles

With our mobile web application users can access MediaPulse from anywhere, at any time, on any device. MediaPulse users can easily record hours and view schedules in real time. A concept of tiles allows complete flexibility.

The My Schedule feature displays a resource’s schedule, roster time, bookings and time offs. Users can create time off requests and receive approvals as well as view bookings details for any additional information.

The My Time Card feature allows users to adjust and fill in actual time for any booking.

About Xytech

The world’s best media companies have depended on Xytech to run their businesses. MediaPulse is the only end-to-end solution for the complete content lifecycle. It provides scheduling, automation, asset management, billing, and cost recovery for broadcasters, media services companies, and transmission facilities in a scalable platform-independent solution.